Rules and regulations

NCISAA RULES AND REGULATIONS

The following reflect NCISAA rules as of August 1, 2014. Rules and regulations are subject to change by the Executive Director under the Board of Directors. Please visit the web site at www.ncisaa.org for updates.

Failure to comply with any NCISAA rules or regulations may result in players, coaches, or schools
a) forfeiting an event,
b) losing state tournament privilege
c) being fined by the NCISAA Executive Director,
d) being placed on probation, suspended or expelled from the NCISAA.

I. MEMBERSHIP REQUIREMENTS

A. Application Process. In order to apply for NCISAA membership, please contact the NCISAA Business Office at 828-628-9069 or email ncisaa@aol.com for additional information and the application packet.  While existing members are encouraged to comply with the following standards, schools desiring NCISAA membership after August of 2004 must meet these requirements.

B. Enrollment. Enrollment of 50 students in grades 9 and above (25 for single gender schools) and/or 75 students in grades 7 and above (37 in single gender schools) is required. Once approved for NCISAA membership all members are required to maintain these enrollment standards.

C. Participation. Schools desiring membership must field a varsity team for the entire season in at least one sport for each gender in each of the three sport seasons. Schools accepted for single sport participation prior to August of 2004 are exempt from this requirement. Any school failing to meet this requirement will be placed on probation for one year.  If they are unable to meet the minimum requirement the following year, NCISAA membership may be revoked at the discretion of the Executive Director.

D. Conference Affiliation. Applicants must obtain provisional membership in a recognized NCISAA conference. On rare occasions a school without conference affiliation may be granted NCISAA membership.

E. Continued Membership. Schools approved by the Board of Managers are accepted initially for a one year provisional membership and will be reviewed for continued membership by the Board of Managers at the next summer meeting.

Any member school (after August of 2004) failing to meet one or more of the above requirements when submitting annual enrollment and information updates will be placed on probation for one year. If the same school fails to meet one or more of the requirements the following year their NCISAA membership may be revoked at the discretion of the Executive Director.

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II. ANNUAL FEES

A. Membership Fees for the 2014-2015 school year include the base fee plus the per capita in grades 9-12 as shown below. Member schools are expected to satisfy the $5 per capita fee for students enrolling after September 15.

Classification

Base Fee

Plus Per Capita Grades 9-12

1A Schools

$1,000

$6 per student

2A Schools

$1,500

$6 per student

3A Schools

$2,000

$6 per student



PLEASE SEND ALL fees, forms, and membership information to the to the NCISAA at PO Box 1625, Fairview, NC 28730 by September 15 of each year.

B. Single Sport Schools pay the basic fee of $1,500.00 plus $5 for each student participating on the varsity team of that sport.

C. All fees, forms, and membership information should be sent to: NCISAA at PO Box 1625, Fairview, NC 28730

D. LATE PENALTIES. ATTENTION ALL SCHOOLS! Fees, membership information, financial aid statements, enrollment rosters, and foreign student declarations must be postmarked no later than September 15 in order to avoid a LATE PENALTY of $25 per day until the required information has been received by the NCISAA office.  Schools remaining delinquent may be subject to expulsion from the NCISAA for the academic year. Samples of forms may be found in the Forms section of your Handbook.

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III. ATHLETIC ELIGIBILITY POLICY

STUDENT ATHLETES. To be eligible for any level of NCISAA competition, a student must be enrolled as a full-time student in an NCISAA member school. No non-family student athlete may reside with a coach of the sport in which they both participate during the school year.

B. ENROLLMENT ROSTERS. To be eligible to participate in state championship play-offs, students must be enrolled in grades 7 through 12 for all sports except football (grades 9 through 12 only) and must not have received a high school diploma or its equivalent from any school within the United States. For each school year, every student in grades 7-12 must be recorded on the official school roster according to enrollment on September 1 of that school year. Name, grade, and date of birth must be included on the roster which must be submitted to the NCISAA office postmarked no later than September 15. Schools are responsible for having on record an official transcript, certified birth certificate, passport, or military ID for each student.

C. LATE ENROLLEES. For the 2014-2015 school year, students who enroll after September 15 may be eligible for fall sports if the NCISAA office is notified in writing by September 20; for winter sports if the NCISAA office is notified in writing by January 16, and for spring sports if the NCISAA Business Office is notified in writing by April 13.

D. JV/MIDDLE SCHOOLPLAYERS may be moved up to participate in NCISAA play-off competition provided they are listed on the school’s enrollment roster by the dates shown above for each sport season. In team sports with individual qualifications, i.e., tennis, golf, cross country, track and swimming, athletes must have competed in the minimum four varsity contests in that sport to be eligible for participation in NCISAA state championships.  All new enrollees must be reported to the NCISAA office regardless of their intent to participate in athletics.  Please see the sample roster in the Forms section of your Handbook.

E. DATE OF BIRTH. No player shall have reached his/her 19th birthday on or before August 1 of the current school year. (For the 2014-2015 school year, this birth date is 08-01-95.)

F. GRADE STATUS.  No student who has received the appropriate number of credits to graduate or a high school diploma or the equivalent of a high school diploma will be eligible to participate in NCISAA activities. (The intent of this rule is to prevent foreign students from gaining an athletic advantage by taking a post-graduate year.)
1) Student athletes must be full time students in an NCISAA school. Full time students must be taking 50% or more of scheduled classes at the NCISAA member school at which they are enrolled.

2) Eligible students must be successfully progressing toward graduation with the expectation of meeting all graduation requirements.

3) Under special circumstances, a student may also take college courses while pursuing his/her high school diploma.

4) Home schooled students are not eligible for NCISAA competition.

G. SIX SEMESTER RULE.  A student may participate in athletics in no more than six consecutive semesters or nine trimesters after initially enrolling in the 10th grade of any NCISAA school, no more than four consecutive semesters after initially enrolling in the 11th grade of any NCISAA school, and no more than two consecutive semesters or three consecutive trimesters after initially enrolling in the 12th grade at ANY school, regardless of whether he/she remains continuously enrolled.A student transferring from one NCISAA school to another NCISAA school at any time during the school year and prior to January 1 would be considered to have used up one semester of athletic eligibility for that school year.

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IV. PENALTIES/FINES FOR INELIGIBLE PLAYERS

Schools allowing an ineligible player to participate in any event will be assessed a minimum of $500 for the first offense and a $750 fine for each subsequent offense. Additional penalties may be levied by the Executive Director.

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V. NCISAA GENDER POLICY

Except as provided for in a particular sport under the Sports Specifics section of this Handbook, participation by boys in girls’ sports and girls in boys’ sports in any event hosted and/or sponsored by any NCISAA school is prohibited.

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VI.FINANCIAL AID/SCHOLARSHIP POLICY

The NCISAA operates under the basic premise that student athletes do not receive preferential treatment in the awarding of financial aid from member schools. While the NCISAA understands that every school has individual criteria in the distribution of aid, no player may receive any form of financial aid for athletic participation. Most importantly, schools may not require participation in athletics as a condition for the allotment of financial aid. Each member school will be required to:

A. Provide a written statement of its financial aid policy and any exception to that policy.  This statement must accompany the annual enrollment declaration and NCISAA dues payment and should be signed by the head of the school.
B. Offer financial aid to prospective student athletes based on needs consistent with the guidelines of the school's financial aid statement,
C. Submit the roster and the foreign student declaration, and
D. Support the NCISAA's position concerning athletic recruitment.

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VII. EJECTION POLICY

An ejection is a judgment call; therefore, there are NO appeals.  If a wrong player is identified, a correction can be made. Penalties are cumulative from sport to sport and from sport season to sport season, but not from one academic year to the next academic year.  Ejections in the last game of a given season carry over to the next sport in which the individual participates that year.  Conferences may choose to enforce a more stringent code of conduct regarding this rule. 

In an effort to reduce the number of missed reports, all ejections of players and coaches should be reported by the Director of Athletics of BOTH the involved school to the NCISAA Business Office within 24 HOURS OF THE VIOLATION.  Please mail to PO Box 1625, Fairview, NC 28730; FAX to 828-628-9439, or email to NCISAA@aol.com.  A copy of the ejection form may be found in the Forms section of this Handbook.  The NCISAA ejection consequences should be posted in boys’ and girls’ locker rooms of every member school.

A. ATHLETES:  If any NCISAA player is ejected from any contest, he/she will not be allowed to participate in the next scheduled contest but may sit on the team bench. If the same player is ejected a second time from any contest, he/she will not be allowed to participate in the next two scheduled contests but may sit on the team bench. If the same player is ejected from any contest a third time, he or she will not be able to participate in or attend any athletic event until the beginning of the next school year.

B. COACHES: If any NCISAA coach is ejected from any contest, he or she may not attend the next scheduled contest and will be fined according to the schedule below.  If the same coach is ejected a second time from any contest, he or she will not be allowed to attend the next two scheduled contests. If the same coach is ejected from any contest a third time, he or she will not be able to participate in or attend any athletic event until the beginning of the next school year.

Penalties/Fines for Coaching Ejections.  A $100 fine will be assessed should a coach be ejected from any game; if the same coach receives a second ejection, they will be fined $250.  Any coach who is ineligible due to an ejection will be fined $500 if he/she attempts to coach or to attend a subsequent game. Fines must be received by the NCISAA Business Office within two weeks of the ejection.  Unpaid fines will render the coach ineligible to participate in athletic events until the fine is paid.

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VIII. ATHLETIC RECRUITMENT POLICY

A member school shall not actively recruit athletes to play sports at their schools.  In order to fully support the integrity of this premise, school heads and directors of athletics are to communicate directly with their counterparts at any school alleged to have violated the following best practices.   In order to report an alleged violation, please see the Recruiting Violation Form in the Appendix of this Handbook.

  1. Heads and AD’s should meet with all coaches to outline admission policies and procedures for the school.
  2. Heads and AD’s should ensure that when a prospective student athlete contacts a coach, the student and family will be immediately referred to the admission officers of the school.
  3. Heads and AD’s should mandate that if any school employee is aware of a violation of the NCISAA recruitment policy that they shall immediately notify the administrators of the school.
  4. Heads and AD’s should mandate that if a prospective student athlete is a member of a non-school team coached by a school employee that school administrators be informed.
  5. Heads and AD’s should inform school staff and coaches that the NCISAA may and will impose consequences upon a school found in violation.  Note: When illegal recruitment allegations are made to the NCISAA office, the burden of proof will rest with the accusing school.
  6. When a recruiting violation has been determined, the student athlete will be ineligible to participate in NCISAA games for one year.  Any member school found in violation will be placed on probation and will be ineligible to participate in NCISAA play-offs in any sport for one year.  The team involved will forfeit any previously played games in that sport.  A second incident demonstrating blatant disregard of this rule MAY result in a school’s expulsion from the NCISAA.
  7. No non-family student may reside with a coach of the sport in which they both participate during the school year.

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IX. TRANSFERS

The NCISAA requires a Transfer of Eligibility Form to be completed before a student may transfer from one NCISAA school to another NCISAA school throughout the year.  A student MAY NOT participate in athletics if item #8 is checked on the Transfer of Eligibility Form indicating that additional investigation should be made by the NCISAA .  This prohibition of participation may be lifted following an NCISAA investigation.  A copy of the completed form must be sent to the NCISAA Business Office.

X. SCHOOL CLASSIFICATION

A. For the purpose of providing equitable play-off competition among schools of varying size and geographic proximity, the NCISAA classifies all schools as 1A, 2A or 3A on or before October 1 every three years – applicable the following school year. For the 2014-2015 school year, schools with 0-135 in grades 9-12 will be classified as 1A, schools with 136-240 students in grades 9-12 will be classified as 2A, and schools with an enrollment of 241 and above in grades 9-12 will be classified as 3A. For single gender schools, enrollment in grades 9-12 will be doubled to determine classification placement. Classification numbers are reviewed every three years. See below for the appeals process. .

Enrollment of single sex schools will be doubled to determine classification.  Enrollment must be declared according to the number of students enrolled as of September 1 each year.  Classification numbers are reviewed every three years.  The next possible change will occur in 2015.

B. RAPID ENROLLMENT & LOSS OF ENROLLMENT CHANGES. Any 1A school increasing enrollment in grades 9-12 by more than 8% (11 students over 135 = 146)) will immediately be reclassified to 2A. Any 2A school increasing or decreasing enrollment in grades 9-12 by more than 8% will be immediately reclassified to 3A or 1A. (20 students over the maximum of 240 = 260, and 11 students under the minimum of 136 = 125.) Any 3A school decreasing enrollment in grades 9-12 by more than 8% (from 241 to 221) will immediately be reclassified to 2A. Such an increase or decrease will supplant any previous rulings by the Appeals Committee. A school that exceeds the maximum or minimum for a given classification but falls below the 8% increase/decrease may continue to play at their previous classification for the current school year.

C. CLASSIFICATION APPEALS.  Classification appeals may be made in writing to the Executive Director by December 1 of the current school year.  For classification issues, an adverse decision by the Executive Director may be appealed to an Appeals Committee established by the NCISAA President.  The Appeals Committee will convene following scheduled Board of Directors meetings.  If a change in classification is approved by the Appeals Committee, this exception will be in effect for the year following the current school year.  An exception will be in effect for one year and may be renewed annually by notifying the Executive Director as described above

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XI.  NCISAA and NATIONAL FEDERATION of HIGH SCHOOLS (NFHS) RULES

The NCISAA is an affiliate member of the NFHS.

NCISAA rules for each sport are found in the Sport Specific section of this Handbook.  National High School Federation rules apply when NCISAA rules do not cover a particular application.  Enforcement of all NCISAA rules is the primary responsibility of conferences and member schools.  A conference’s decision may be appealed to the Executive Director whose decision is final.

 

XII. SPORT PRACTICES

All students in grades 7-12 are considered potential varsity athletes and therefore are required to abide by the following regulations.

A. IN SEASON or “OFFICIAL” NCISAA PRACTICE FOR 2014-2015. In season, or “Official” practice, with a school coach present - in any sport - is prohibited outside the sport seasons designated in the following table. (Summers are exempt.)

FALL SEASON Begins August 1, or on Monday of the week containing August 1 IF THE HEAD OF SCHOOL APPROVES. Ends on the final Saturday in October except for football (October 27, 2014)
WINTER SEASON November 1 is recommended. Practice may begin no earlier than the Monday of the week containing November 1. Ends on the last Saturday in February (February 28, 2015)
SPRING SEASON Begins on the third Monday in February (February 16, 2015) Ends on the third Saturday in May. (May 16, 2015)

B OFF SEASON OR “UNOFFICIAL” PRACTICE. The following chart shows the designated numbers of athletes, per sport, allowed to practice with coaching instruction in the off-season or “unofficial” practice. (Summers are exempt.)

SPORT # Athletes in a given PRACTICE SPORT # Athletes in a given PRACTICE
Baseball no more than 8 Soccer no more than 10
Basketball no more than 4 Softball no more than 8
Cross Country no more than 6 Swimming no more than 10
Field Hockey no more than 10 Tennis no more than 5
Football, 11 Man no more than 10 Track no more than 10
Football, 8 Man no more than 7 Volleyball no more than 5
Golf no more than 5 Wrestling no more than 10
Lacrosse, Boys no more than 9 Lacrosse, Girls no more than 11

C. RULES FOR OFF SEASON PRACTICE OR COMPETITION

Organizational meetings, for the purpose of discussing policies or academics, distributing equipment or paper work prior to the beginning date of practice are allowed, but no sports instruction is permitted on those days.

Skill Development/Restricted Number (See grid above.) Practice Sessions with school coaches are permissible AS LONG AS

1. They are not a requirement for participation on that team,

2. Attendance is voluntary and open,

3.  They are not held during tryout periods for another sport,

4. No more than the allowable number (See grid above.) of athletes may participate in a skill development session or sessions in any location or locations no matter how many coaches are present,

5. Multiple skill development sessions are allowed each day provided that no student participates in more than one session per day,

Any NCISAA coach may not coach a practice or game for a non-school team (select/challenge, AAU, USVBA, fall baseball, etc.) that has more than the allotted number of athletes from his/her school,

7.  Any officially employed or volunteer coach at an NCISAA school abides by these rules.

D. OPEN GYM/OPEN FIELDS. During any season informal pick-up games with a school representative present - in any sport - are permitted.

During the off-season or “unofficial” practice, a coach may not play and may not give verbal or physical instruction of any kind in the open gym or open field arena.

E. SUMMER PRACTICE (May 25 – July 27, 2015)

Summer will be defined as the season beginning on the Monday after the last spring tournament and ending on the Monday of the week containing August 1.

During the summer coaches are permitted to work with individuals or an entire team AS LONG AS

1.     This is not a requirement of participation on that team,

2.     Attendance is voluntary and open.

Ethical Statement: Any coach who promotes the idea that participating in summer practice is required is out of compliance with the intent, spirit, and purpose of these rules.

Heads of schools and directors of athletics are responsible for seeing that these rules and concepts are understood and followed by their coaching staffs without exception.  Enforcement of all NCISAA rules is the responsibility of each school, each conference, the NCISAA Board of Managers, the NCISAA Board of Directors and the Executive Director.

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XIII. RULES INTERPRETATIONS

Enforcement of all NCISAA rules is the responsibility of each conference and each member school. Rules for each sport are found in the Sport Specific sections of this Handbook. National High School Federation rules apply when NCISAA rules do not cover a particular application

The Executive Director will be the final authority except for classification variances.  Requests for classification changes will be heard by the Appeals Committee of the Board of Directors following scheduled Board of Directors meetings.  Any exception will be in effect for one year and may be renewed annually.

The fee for any appeal is $250 payable to the NCISAA Business Office at the time the appeal is filed. the appeal is approved, the $250 will be refunded.

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XIV. VOLUNTARY PRINCIPLES OF GOOD PRACTICE IN ATHLETICS

The NCISAA principles outlined in this document are for the purpose of guiding schools, conferences, and the NCISAA in conducting school athletic programs and the NCISAA post-season athletic competition in a manner that supports member schools’ academic programs, enhances the health and emotional well being of student athletes, respects the importance of family life, and recognizes the value of athletic participation and competition.  

The principles are intended to create and maintain balance in each student athlete’s educational life.  

All coaches and athletic administrators should have a strong collegial relationship with other educators and should contribute to the school’s understanding of the needs of the whole child in achieving balance in his or her life.  

The principles are organized into four major areas: games, practices, seasons, and athletes/teams.  

Games

1. Maximum of two playing dates per week (Monday through Friday) with the option of a third playing date on Saturday in order to provide for rescheduled games or a third contest during the regular season.  Schools with football teams may designate one of those playing dates for football.

2. Maximum of two preseason dates for scrimmages against other teams (with officials) or for endowment games.

3. Reschedule a postponed contest according to guideline #1, i.e., no more than three playing dates per week.

4. Maximum number of games per season (includes all tournaments) according to the following ranges:

  • Baseball 22-28
  • Basketball 27-33 (girls and boys)
  • Cross Country  13-15
  • Field Hockey 20-24
  • Football 10-11
  • Golf 16-18 (nine holes)
  • Lacrosse 20-24 (girls and boys)
  • Soccer 20-24 (girls and boys)
  • Softball 22-28
  • Swimming 10-12 (girls and boys)
  • Track 13-15 (girls and boys)
  • Tennis 20-24 (girls and boys)
  • Volleyball 27-33
  • Wrestling 20-24

Practices

1. One practice session per sport per day with a maximum of two hours of actual time on the court/field (does not include time spent conditioning or in film review).

2. Teams or individual student athletes should not practice more than 6 days per week.

3. Saturday practices are allowed when necessary, but Sunday practices are strongly discouraged. (Exception: Practice is allowed on Sundays for state golf tournaments PROVIDED THE HEADS OF THE INVOLVED SCHOOLS AGREE.)

Seasons

1. Fall Season practice may begin until August 1, or on Monday of the week containing August 1 IF THE HEAD OF SCHOOL AGREES.

2. Winter season practice may begin on the Monday of the week in which November 1st falls. It is strongly suggested that the winter season should not start before November 1.

3. Spring season practice may begin on the third Monday of February.

Athletes/Teams

1. Students in grades 7-12 are eligible for varsity competition, with the exception that only students in grades 9-12 may participate on a varsity football team.

2. Participation on more than one team within a given season is acceptable as long as students meet recommended guidelines for practices, i.e., one practice per day of no more than two hours in duration.

3. In reference to possible conflicts between participation on school athletic teams and outside activities, student athletes should be strongly encouraged to participate in only one athletic event per day.  A student athlete should understand that participation on a school team should be his or her priority.

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XV. TOURNAMENT GUIDELINES

FINANCIAL REPORTS FOR ALL PLAY-OFF EVENTS must be sent to the NCISAA Business Office at ncisaa@aol.com, FAXED to 828-628-9439 or mailed to PO Box 1625, Fairview, NC 28730 within 10 school days following the tournament.  Please use the Tournament Expenses and Income form found in the Forms Section of your Handbook.

A. TEAMS.  Before the NCISAA will conduct a state play-off, eight member schools must register intent to play in a state tournament.  If, on two consecutive years, fewer than eight teams appear at any NCISAA event, that event will be dropped from the play-off calendar until sufficient interest can be demonstrated to reinstate.  Under special circumstances, the Executive Director may make exceptions to this rule.

For seeded tournaments, 60% of teams participating in a given sport will be selected for the play offs not to exceed a maximum of 12 teams.

B. PARTICIPATION. A school may choose NOT to be involved in any play-off if it so declares by the summer Board of Managers meeting. Any team must play a minimum of four varsity contests on four separate dates of a given sport to be eligible to participate in state play-off competition.  Hardship cases, i.e. injury, weather, or travel constraints, may be appealed to the Executive Director.  In all sports, except those having open tournaments and those with qualifying times or the USGA index, each NCISAA conference containing four teams in a given sport will receive one automatic bid to the state play-offs.  The remaining tournament teams will be selected at large by a seeding committee who will also seed the tournament. 

Unless a team has notified the NCISAA by the summer meeting of its withdrawal from participation in a given tournament, that team must occupy its play-off berth once has qualified for participation in tournament play.  A team failing to fill a commitment to a tournament berth will be subject to a $500 fine, will serve a one year probation and will not be eligible for any play-off in that sport for the subsequent school year.  Any individual failing to fill a commitment to a tournament berth will serve a one year probation and will not be eligible for any play-off in that sport for the subsequent school year.

If the number of teams in any state tournament drops drastically, the Executive Director may combine tournaments.

NOTE: First round play-off games scheduled for Saturday may be moved to Friday if the heads of both schools agree to the change. See section XVI, items L. M, N & O for further information.

C. COMPLIMENTARY TICKETS

NCISAA coaches’ passes are intended for varsity coaches and Directors of Athletics and will be accepted at any NCISAA play-off event. Each team must submit a roster of coaches, players, manager, and statistician participating in the tournament to the Site Director/Sport Chair.  These participants will be admitted free throughout the tournament.

D. GATE.  Unless otherwise specified, admission to NCISAA play-off events is $7.00 per adult and $5.00 per NCISAA student.  Children eight years of age and under will be admitted free.   (Exceptions are: Football - $7.00 per person for first and second rounds and $10.00 per person for the championship game .Children eight years of age and under will be admitted free.  NO STUDENT TICKETS.   Basketball - $7.00 per person for first, second and third.round games, and $10.00 per person for the championship game.  Children eight years of age and under will be admitted free.  NO STUDENT TICKETS.  Swimming -$10.00 per adult for the championship events, $5.00 per student.  Children eight years of age and under will be admitted free.The NCISAA receives 100% of the gate receipts after expenses in final play-off competiton.  The Executive Director may suggest adjustments to admission costs after recommendation from the Board of Managers.

E. VALID EXPENSES.  The NCISAA grants concession rights to any member school hosting a tournament event. The NCISAA expects rent free facilities from member schools. Valid tournament expenses include officials, security, janitorial service, gate keepers, clock operators, announcers, line runners in soccer, timing devices, and a trainer or medical professional. Any other expenses must be approved prior to the tournament by the NCISAA SPORT MANAGER or the EXECUTIVE DIRECTOR. The NCISAA does not subsidize programs, field paint, or other non-approved tournament items. Schools will be billed for unauthorized expenses. Game balls are to be provided by the host school when they are not supplied by a sponsor. For questions, please call Chappell Carter at 828-231-4254. Host sights not in compliance will be billed for unapproved tournament expenses.

F. AWARDS.  The NCISAA subsidizes all tournament awards and has an exclusive agreement with Al Cheek of EXCALIBUR AWARDS. No other awards vendor is authorized to produce tournament awards and trophies for NCISAA events. Phone: 336.817.9626. Email: info@excaliburgroup.biz. Address: 2575 Old Glory Road, Suite 600, Clemmons, NC 27012.

For details, please see the AWARDS section under each sport in the Sport Specifics section of the Handbook. Any school desiring awards over and above the allotted number for each sport will be expected to pay the additional costs

G. EVENT APPAREL. The NCISAA maintains an exclusive agreement for the production and sale of event related apparel. Fine Designs Imprinted Sportswear is the only vendor authorized to provide event related apparel for sale at NCISAA play-off events. For additional information please contact Sergey Dzhuga at 704-677-6932 or sergfinedesigns@yahoo.com.

H. PRELIMINARY SITES AND SITE APPROVAL. Tournament sites must meet minimum standards according to National High School Federation rules, and must also meet minimum standards to ensure the safety of game participants and fans.  If the site at the time of the event does not meet minimum standards, contact the Sport Manager and/or the Executive Director for an immediate decision concerning that game.

Criteria for approved sites include proper field specifications for the sport, cost, support staff availability, locker rooms, and seating capacity, as well as safety conditions of the site. Predetermined state tournament host sites are neutral and are required to provide equal amenities to all teams to include, but not limited to, announcers, music, and the national anthem. If any of these criteria are in question, the Executive Director must be contacted.  PLEASE REMEMBER, site approval should be requested at least two months in advance of the tournament.

ALL STATE TOURNAMENTS should be held at NCISAA member school facilities unless other sites are donated free of charge.  Secondary options include 1) a modern public facility, or 2) a modern college facility and must be approved by the Executive Director.  Whenever possible, tournament sites should be located within the CENTRAL CORRIDOR between I-95 in the East and I-77 in the West not to exceed thirty minutes travel beyond the Interstates.  Seeded 1A tournaments will go west no further west than the I-77 corridor in one out of every five years.  For the remaining four years, 1A tournaments will remain within the I-95 corridor no more than 30 minutes east or west of I-95.  Geographic rotations are in place for some tournaments.  Only in extreme circumstances should a site with a facility fee be considered; this requires approval of the Executive Director. All state tournament sites must meet NCISAA standards.

Participation in all seeded tournaments will be determined using a 60%+ rule with roundup to the nearest multiple of four. A maximum of 16 teams will be invited to NCISAA seeded tournaments. Individual sports may petition the Board of Managers via their respective Sport Managers for smaller tournaments.

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XVI. REGULAR SEASON AND TOURNAMENT RULES

A.  AUTOMATIC BIDS.  Each NCISAA conference must have a minimum of four schools within a specific classification participating in a given sport in order to receive an automatic bid.

B.  NUMBER OF TEAMS.  If the number of teams, in any state tournament, drops drastically the Executive Director may combine tournaments.

C. BOOKING AGENTS/OFFICIALS. Booking agents serving NCISAA member schools must be approved by the NCISAA. Officials must be certified by the booking agent. A list of approved booking agents may be found at www.ncisaa.org Booking agents wishing to be approved by the NCISAA must contact the NCISAA office.

D. RULE BOOK.  Unless otherwise specified, National High School Federation rules will be followed.

E.  TIMES.  All NCISAA matches and games may not begin before the published time unless approved by the Executive Director.

F.  FILMING.  No school may film or video tape any contest in which it is not actively playing.  Any NCISAA school found in violation of this rule will be fined $500.

G.  VISUAL IMAGE POLICY. By virtue of participating in athletic events at NCISAA member schools, student athletes might be photographed by spectators or others. In allowing their child(ren) to participate, parents accept that their child(ren) ‘s image may be captured and even published without further express permission. Such publication may or may not include further identification of the student.

H.  MEDICAL COVERAGE. An NATA certified athletic trainer or a licensed medical professional is recommended for all tournament games. Michelle Piette, Athletic Trainer at Ravenscroft School (919-847-0900), will provide assistance in obtaining personnel if necessary.

Beginning with 2014-2015 all member schools must have an automated external defibrillator (AED) available for all athletic events. Location of the AED must be included in each school’s emergency action plan for each athletic venue.

I.  CONCUSSION AWARENESS POLICY. The NCISAA expects member schools to comply with North Carolina’s Gfeller-Waller Concussion Awareness Act. The following web site provides information on the act and material, including a checklist, to guide schools through the compliance process.
http://gfellerwallerlaw.unc.edu/GfellerWallerLaw/gwlaw.html

J. HEAT ACCLIMATIZATION POLICY-ALL FALL SPORTS

The heat acclimatization period is defined as the initial 14 consecutive days of preseason practice. The goal of the acclimatization period is to enhance exercise heat tolerance and the ability to exercise safely and effectively in warm to hot conditions. This period should begin on the first day of official team practice for the season.

1. Days 1 through 5 of the heat acclimatization period consist of the first 5 days of formal practice. Total practice time should not exceed 3 hours in any 1 day.
2. A practice is defined as the period of time a participant engages in a coach-supervised, school approved sport or conditioning-related physical activity. Warm-up, stretching and cool-down activities are included as part of the 3 hour practice time.
3. In addition, a 1-hour maximum walk-through is also permitted during days 1-5 of the heat acclimatization period. A 3 hour recovery period should be inserted between the practice and the walk-through.
4. A walk-through is defined as a teaching opportunity with the athletes not wearing protective equipment (e.g., helmets, shoulder pads, etc.) or using sport related equipment (e.g., footballs, blocking sleds, etc.). The walk-through is not part of the 3 hour practice period, can last no more than 1 hour per day, and does not include conditioning.
5. During days 1-2 of the heat acclimatization period, a helmet should be the only protective equipment permitted. During days 3-5, only helmets and shoulder pads should be worn. Contact with blocking sleds and tackling dummies may be initiated. Beginning on day 6, all protective equipment may be worn and full contact can begin.
6. Beginning on day 6, a 5 hour practice day may be held, but must be followed by a 3 hour practice day. On 5 hour practice days, a single practice should not exceed 3 hours in duration. Practice sessions should be separated by at least 3 continuous hours. Warm-up, stretching, cool-down, and conditioning are included as part of the practice time. When a 5 hour practice day is following by a rest day, another 5 hour practice day is permitted after the rest day.
7. If practice occurs on 6 consecutive days, student athletes should have 1 day of complete rest (no conditioning, practices, walk-throughs, etc.).
8. Days on which athletes do not practice due to a scheduled rest day, injury, or illness do not count toward the heat acclimatization period. For example, an athlete who sits out the third and fourth days of practice during this time (e.g., Wednesday and Thursday) will resume practice as if on day 3 when returning to play on Friday.
9. Scrimmages may begin on day 9 after 3 days in full pads. Scrimmages during the heat acclimatization period are considered 1 practice.

K. PROTESTS. There will be no protests involving referees' judgment calls. Any other protest arising during the course of a game or match must be directed to the Site Director. A decision concerning the protest must be made immediately by a protest committee of three. It is the responsibility of each host school to establish a protest committee prior to any tournament game. In the event that a committee has not been formed at the time of the protest, the tournament will be suspended until such a committee is formed and can rule on the issue.

L.  POSTPONEMENT. Tournament times should be altered ONLY WHEN NECESSARY. When the Sport Chair feels game postponement is appropriate he/she should, when possible, consult with the Site Director and the Sport Manager in order to reach a decision concerning the next available playing date. If a state tournament event in any sport is suspended before it is considered officially complete, it will be resumed at the point of interruption at the earliest possible time determined by the NCISAA office.
Once postponement of a tournament event is decided, in team tournaments and in open or flighted tournaments, all heads of the schools involved must agree in order to reschedule the event on Sunday. Once the final four teams are named to team tournaments or participating representatives are selected for open or flighted tournaments, tournament directors should poll the heads of the involved schools to determine their willingness to play on Sunday. If all are in agreement for Sunday play, church services should be arranged and tournament play must not be resumed until after 1:00 P.M.

M. COACHING CONTINUANCE THROUGHOUT AN ATHLETIC EVENT
The NCISAA mandates that all teams participating in NCISAA sanctioned athletic events be under the direct supervision and guidance of an adult coach at all times during the event. In the event that a head coach is ejected or becomes incapacitated, and there is not an assistant coach to continue the reasonable and customary coaching duties, the game shall continue only if there is a school employee or an adult designate to assume the role of the coach. If a replacement coach is not available, the game shall immediately end by forfeit. Any replacement coach is expected to coach within the spirit of the NCISAA ideal of “Sportsmanship, Integrity, and Fair Play.”

N. INCLEMENT WEATHER POLICY. Teams are asked to anticipate weather which may delay arrival at the tournament site. Traveling on the previous day should be considered as an option when bad weather is likely. The following scenarios may be the result of inclement weather and should be ranked in order of possible action by the tournament directors.
· Game start delay.
· Game played at an alternate site.
· Two games played on the same day.
· Tournament postponed to include Sunday (Heads of all involved schools must agree in order to reschedule on Sunday. The tournament may need to be extended to Monday.

O. CANCELLATION.
The decision to CANCEL an NCISAA event must be made by the Executive Director.

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XVII. SEEDING/ SELECTION COMMITTEE PROCEDURES

As the FIRST order of business in every seeding/selection committee meeting, the following statement from the Executive Director shall be read by the Sport Chair.

Allow me to offer thanks to each of you on behalf of the entire NCISAA membership, the Board of Managers and our Board of Directors.  The task you are about to undertake is one of the most important ones the NCISAA has.  You are charged with setting up those students and teams who will experience the thrill and disappointment of participating in the NCISAA state tournament.  DO NOT TAKE THIS CHARGE LIGHTLY.  Please understand that while each of you should be bringing appropriate information from your assigned constituents, your overarching task is to select the best teams in our association for the tournament and to rank them appropriately.  You must not fall into the mode of simply becoming an advocate for your constituent group against all other groups.  Rather, think of yourselves as Supreme Court judges who hear all the facts and then make the most valid determinations.  You also have my personal thanks for agreeing to engage in what may seem at its conclusion a thankless task.  Please know it is not that.

For 2014-2015 Greensboro Day School has been designated the central site for seeding meetings in all classifications unless otherwise noted. 

FALL SPORTS

Wednesday, October 15, 2014 at 1:00 PM

1A/2A /3A Boys Soccer

Field Hockey

1A/3A Girls Tennis

Sunday, October 19, 2014 at 1:00 PM     

8 Man Football

1A/2A/3A Volleyball

Sunday, October 26, 2014 at 1:00 PM 11 Man Football, 3 Divisions

winter SPORTS

Sunday, February 15, 2015 at 1:00 PM

1A/2A/3A Boys and Girls Basketball

spring SPORTS

Wednesday, May 3, 2015 at 1:00 PM

1A/2A/3A Baseball

1A/2A/3A Girls Soccer

Boys Lacrosse

1A/3A Boys Tennis

3A Softball

Saturday, May 6, 2015 at 1:00 PM     

1A/2A Softball

Girls' Lacrosse

Please note:  A school without representation at the seeding meeting may send a coach to the meeting for informational purposes only.   Each conference may send one non-voting representative from a particular school in each classification to any seeding committee meeting in which they have at least one team participating.  This representative will be asked to leave the room before the vote, but will be asked to remain close in case additional information is needed

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XVII. SEEDING/SELECTION COMMITTEE GUIDELINES

Please carefully read the following prior to attending seeding/selection committee meetings.

A. All conference games/matches must be completed prior to the seeding committee meetings if they are to be considered in the proceedings.

B. Seeding Committee members should, ideally, consist of coaches for that particular sport. If a coach in that sport from the involved conference cannot attend, a Director of Athletics from that conference must serve on the Seeding Committee.

C. If the designated Seeding Committee member cannot be present for the meeting, another coach in that sport from the conference involved must replace the designee.

D. If a coach in that sport from the involved conference cannot attend, a Director of Athletics from that conference must serve on the Seeding Committee.

E. All-state selection meetings should PRECEDE the seeding meeting.

F. The Sport Chair will conduct the all-state and seeding committee meetings.

G. Each NCISAA conference with three or more schools participating in any given sport will have a seeding committee representative. Each seeding committee member should gain as much information as possible about the conference team they represent.  Printed schedules, with scores, will be provided for each team by each conference representative.  The seeding committee chair should obtain and provide information for the at-large teams.

H. All criteria must be used in the following order of priority to seed the best teams for NCISAA championships. The NCISAA Board of Managers strongly suggests that NCISAA schools play as many regular season out of conference games as possible with other teams in the same classification.

1. Head-to-head results - 40%
2. Common opponent results – 25%
3. Wins/ties against teams in the tournament within your classification – 15%
4. Strength of schedule – 12%
5. Late season performance – 8% (Late season performance is defined as the last 20% of your schedule as well as consideration of strength of conference.)

For 8 Man Football seeding criteria, please consult the sport specific section of this Handbook.

I. Tie-Breaker Procedure: If additional criteria are needed to break a tie, the following will be used.

1.Compare results against all teams seeded above in the tournament

2. Compare results against all teams seeded below in the tournament.

3. The Executive Director, the Director of Communication or a designate of the Executive Director will break any remaining ties.

J. Basketball Tournament. Officiating crews will be asked to officiate 2 games back to back in order to preserve continuity in a given classification for boys’ and girls’ games.

K. Without compromising the integrity of the tournament, the Seeding Committee may consider travel in first round matchups.

L. When possible, the Sport Managers of each sport should not serve on the Seeding Committee of that sport.

M. If there are 4 or more at-large schools without representation, the Sport Manager will select on an annual basis an at-large person to represent those 4 or more schools on the Seeding Committee.

N. Unless a school has been exempted from participation by the Board of Managers at the summer meeting, they will be considered for state play-off participation.

O. Each conference is responsible for travel and any additional expense incurred by its seeding representative for attendance at the seeding meeting.

P. The seeding selections will be determined by a vote of all seeding committee members present.  Under certain circumstances - such as bad weather - the Executive Director may grant permission to vote by telephone.

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XVIII. NCISAA ALL-STATE SELECTIONS

The numbers of All-State recipients will be selected as indicated in the table below.

Baseball - 14 11 Man Football – 24 Softball - 14
Basketball - 10 8 Man Football - 12 1A/3A Tennis - 9
Cross Country - 11 Boys Lacrosse – 15 Volleyball - 12
Field Hockey - 17 Girls Lacrosse - 18  
Golf – 9 Soccer – 17  

A. It is the responsibility of the all-state selection committee to select the best players in that sport for that season.  The NCISAA Office will release the all-state teams to the media on championship day.

B. The seeding committee for each sport in each classification will also serve as the all-state selection committee for that sport.  Each conference MUST be represented. The all-state selections will take place prior to the seeding and selection meetings.  Note: 8-Man Football selections will be made on the Monday prior to the play-offs.

C. Conference representatives must use their all-conference team voting in rank order when selecting all-state teams.  Independent nominations will be represented by the Sport Chair.  Nominations must be endorsed by the conference as a whole.

D. Conference representatives must have statistical information for each player considered from that conference.  Presentations should be limited to three minutes per player.

E. Conference representatives may vote for athletes from their conference and their school.  All-state selectees must remain in good standing with their school team throughout the duration of their season.  Removal from the school’s team for disciplinary reasons prior to the end of that season will result in the removal from the NCISAA All-State team.

F. The size of all-state teams is determined by the number of starters on a team plus one half of the team in that sport.  For example: Baseball would be 9 plus 4.5 rounded up to 5 for a total of 14.

G. If there is a tie for the last spot, an additional player(s) may be added.

H. To ensure that the all-state team is selected in the proper order using appropriate supporting statistics, the NCISAA Sport Manager must communicate with committee members prior to these meetings in order to address questions or problems.

I. The NCISAA will subsidize all-state certificates provided and printed by Al Cheek of EXCALIBUR AWARDS.  Phone 336.778.2121 or toll free at 1.877.978.2121.  Certificates will be shipped with tournament awards to the Sport Chair/Site Director who will distribute them to the appropriate schools.

J. In Swimming, Track, and Wrestling the event/flight winners will be recognized as state champions.

K. In Cross Country the top eleven finishers in the state meet will earn All-State Honors.

L. In Golf, the medalist plus the top nine players in the state tournament will earn all-state honors.

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XIX. NCISAA Guidelines for Hosting Tournament Events

1. Host Committee
a) Greet teams at check-in door with individual packets for teams, program, restaurant lists, map and/or campus diagram.
b) Place signs with team names on assigned locker rooms.
c) Provide information/directions for team travel.


2. Publicity and Media Committee
a) Prepare and circulate a media release announcing tournament and arrange for game results to be included in their reports.
b) Call in press releases and scores (local and teams’ home media)
c) Prepare programs for media.
d) Report media names to gate.


3. Program
a) Secure team rosters, records, pictures.
b) Secure final brackets.
c) Set up format for program.
d) Print and assemble programs.
e) Arrange sale of programs via booster clubs and others.


4. Awards Committee
a) Secure trophies for champions and runners-up.
b) Secure individual medals for champions and runners-up.
c) Secure All-State certificates for distribution.
d) Award all trophies, medals, and certificates at the appropriate time.

5. Signs and Posters

a) Prepare or secure signage for

  • Front gate
  • Team gate
  • Outside parking
  • Hospitality room
  • Dressing rooms for officials
  • Locker rooms for players
  • Designated seating areas for home and away students and parents if needed
  • Tournament brackets

6. Hospitality
a) Provide food and beverage donations.
b) Secure volunteers to prepare food and to work each tournament day.
c) Coordinate and police the hospitality room during the tournament.
d) Make sure there are drinks placed in the officials’ dressing room.

7. Concession stand
            a) Secure workers.
            b) Order food and drink supplies.

8. Custodial care
            a) Provide bathrooms as needed.
            b) Maintain spectator areas as needed.

9. Parking
            a) Provide signs for parking.
            b) Ensure space for team buses.
            c) Define spectator parking.

10. Clock – Secure scoreboard operator for each contest.

11. Scorer’s table, Anthem, PA system
            a) Set up sound system prior to first game of each day.
            b) Secure PA announcer for each contest.
            c) Communicate inclement weather plan to all parties.

12. Trainers
            a) Schedule a trainer to be assigned to each contest.
            b) Ensure water set-up for teams.

13. T-shirts
            a) T-shirts will be sold at a separate table.
b) Money collected for shirts will be turned in separately from gate receipts.

The above guidelines should be followed whenever possible.  However, the following are minimal requirements for first and second rounds.

  • Provide teams with travel directions.
  • Ensure proper signage for parking.
  • Provide locker rooms for teams.
  • Mark designated seating.
  • Arrange for scoreboard/clock operator.
  • Provide water and athletic trainer.
  • An athletic trainer is recommended.

XX. NCISAA SPORT MANAGER RESPONSIBILITIES

Each NCISAA Sport Manager is a member of the Board of Managers and is charged with overseeing the administration of his/her assigned sport. The Sport Manager is expected to

A. Review the preliminary tournament expense budget with Sport Chairs/Site Directors to ensure that the expenses are those approved by the NCISAA.  Be sure the TOURNAMENT EXPENSE AND INCOME report is sent to the NCISAA Business Office within 10 school days following the tournament.

B. Be sure that all necessary information is properly COMMUNICATED to the Sport Chair/Site Director.  (Be sure they have a copy of these guidelines.)

C. Recommend -to the Board of Managers - prior to the summer meeting - a Sport Chair for each classification in which your sport is being played.

D. Serve as liaison between the Sport Chairs, the Executive Director and the Board of Managers.

E. Have knowledge of the rules of the sport and read the directives in the sport-specific section of the Handbook.

F. Assist the Sport Chair with selection of the tournament site and the organization of the tournament.  Keep lines of communication open with the Sport Chair during the process of planning the tournament.

G. Work in conjunction with the Sport Chair/Site Director to submit all financial information and tournament results - including first round games - to the NCISAA Business Office in accordance with the Handbook deadline.  Please ensure this is done.

I. Serve as a resource person for issues or concerns which might arise during the regular season and attend coaches meetings if possible.

J. Be sure to keep the NCISAA Executive Director informed of any potential problems that might arise during the tournaments.

K. Be responsible for obtaining and submitting all pertinent information as well as additions and corrections relative to each sport to the NCISAA Business Office before the summer meeting.

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XXI. NCISAA SPORT CHAIR and/or SITE DIRECTOR RESPONSIBILITIES

Some sports require a separate Sport Chair and Site Director, but in some cases a single individual serves both positions. These guidelines are intended to clarify and facilitate their shared responsibilities.

A. Chair the seeding/selection committee.  (See sport-specific sections in the Handbook.)  Ensure that all seeding committee members are informed well in advance of the meeting, are aware of their responsibilities, and are prepared to have all necessary information at the time of the meeting.

B. Read and follow the appropriate Handbook sections including the sportsmanship code, general rules and regulations, tournament procedures, site standards, and individual sport regulations. Contact the AD’s of all host schools and review Handbook procedures with them.

C. Determine and organize the play-off site(s).  Consult with the Sport Manager to determine game times other than those listed in the Handbook.  Games played at the home of the higher seed should have mutually agreed upon starting times.

The Board of Directors has mandated use of NCISAA facilities for all tournaments unless other sites are donated free of charge. (See Site Standards below.)

Whenever possible, tournament sites should be located within the CENTRAL CORRIDOR between I-95 in the East and I-77 in the West not to exceed sixty minutes travel east of I-95 and 30 minutes travel west of I-77.. Geographic rotations are in place for some tournaments and may exceed the limits of the central corridor.

D. Send a preliminary budget of tournament expenses to the Sport Manager for review. (See VALID EXPENSES under TOURNAMENT GUIDELINES.)

E. Ensure that all play-off information including entry deadlines is sent to the Director of Communication for distribution to participating schools and to the media via the web site well in advance of the scheduled event.  Please include directions and lodging information well in advance of the tournament date

F. Assist with the production of a tournament program when appropriate. (The NCISAA DOES NOT subsidize the cost of printed programs. Please review Valid Expenses in Section XII. TOURNAMENT GUIDELINES.)  Proceeds from the sale of the programs should cover the cost of producing them.

G.Provide the necessary support staff; a licensed athletic trainer or medical professional is recommended.  Contact Michelle Piette, Athletic Trainer at Ravenscroft School (929-847-0900) if you need assistance in providing trained personnel.

H. Ensure that arrangements have been made for collecting admission at the gate throughout each tournament event including first round games.

I. Cooperate with the host school in handling disputes, problems, inquiries, and administration of penalties during the tournaments.  It is the responsibility of each host school to establish a protest committee prior to any tournament game.

J.  Tournament game results should be relayed to the Director of Communication at 828-231-4254 (cell) or emailed to chapcarter@bellsouth.net immediately following the tournament

K. Send a copy of the TOURNAMENT EXPENSE AND INCOME report to the Sport Manager and to the NCISAA Business Office within 10 school days following the tournament.  (Please use the Tournament Expenses and Income form in the APPENDIX section of this Handbook.)

L. Arrange for the presentation of awards at the conclusion of the tournament

M. Sport Chairs and Site Directors should be present at all tournament events for their given sport.

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XXII. GUIDELINES FOR AP EXAM CONFLICTS

For the 2012-2013 academic year, when a state play-off cannot be scheduled to avoid AP Exam dates, schools may offer late testing.  Details may be found at www.professionals.collegeboard.com/testing/ap or test coordinators may telephone AP Services at 877.274.6474 or 609-771-7300.  Depending on the circumstances schools may be billed an additional $40 per test.


2015 AP EXAM SCHEDULE

WEEK 1 Morning 8:00 AM Afternoon 12:00 noon
Monday, May 4

Chemistry
Environmental Science

Psychology
Tuesday, May 5

Calculus AB

Calculus BC

AP Seminar

Chinese Language/Culture

Wednesday, May 6 English Literature & Composition

Japanese Language and Culture

Physics 1-Algebra Based
Thursday, May 7

Computer Science A

Spanish Language & Culture


Art History

Physics 2 - Algebra Based

Friday, May 8

German Language & Culture


United States History

European History
WEEK 2 Morning 8AM Afternoon 12:00 noon
Monday, May 11

Biology


Music Theory

Physics C - 12:00 pm
Mechanics - 12:00 pm
Physics C - Electricity & Magnetism – 2:00 PM
Tuesday, May 12 United States Government
and Politics

French Language & Culture

Spanish Literature & Culture

Wednesday, May 13 English Language & Composition Statistics
Thursday, May 14

Comparitive Government & Politics

World History

Italian Language & Culture

Macroeconomics

Friday, May 15

Human Geography


Microeconomics

Latin

 

 

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